Steps to Write a Recommendation Letter

A Recommendation Letter is a letter composed by somebody who can suggest a person’s work or scholastic execution. It’s commonly sent to a recruiting chief or confirmations officer who is concluding whether to utilize or concede an applicant. Fortunately, we are going to discuss about the step by step writing a recommendation letter guidelines. Enjoy reading!

What is a Recommendation Letter?

A Recommendation Letter portrays an individual’s capabilities and abilities as they identify with work or training. These letters regularly originate from past businesses, professors, partners, customers, or instructors. They examine the characteristics and abilities that make the applicant a solid match for a given position, school, or graduate school program.

What does a recommendation letter work?

Candidates for an occupation or program commonly demand letters of recommendation from qualified people, who at that point send them straightforwardly to the business, other employing staff, entrance advisory board, or office. Recommenders may offer you the chance to survey the letter before they send it, yet they aren’t committed or expected to.

How to Request a Recommendation Letter?

Picking the best individuals to compose your Recommendation Letter can be dubious. The letter author ought to be somebody who can talk straightforwardly to the nature of your work. The ideal recommendation would come from someone who:

  • Has the opportunity to compose a letter that will really intrigue an employing supervisor
  • Is in a place of power or in any case has a notoriety that will mean something to the business or affirmations officer.
  • Once you approach someone and have a positive response, prepare a short list of qualities and accomplishments you’d like to highlight in the letter.

Proofread your messages to the individuals who are composing your letters and the last letters themselves if the recommenders share them. Give close consideration to the spellings of organization names and other marked substances. In the event that you notice an error in the Recommendation Letter, it’s fine to approach the recommender for a convenient solution.

A few positions and projects legitimately demand letters of recommendation by means of email. In the event that you realize letters might be required for an occupation or program you’re applying for, converse with expected recommenders before you start the application cycle so they’re not gotten off guard.

How to Write a Recommendation Letter?

In case you’re solicited to compose a letter from recommendation, approach the requester for rules on what to incorporate. They ought to have the option to reveal to you which abilities and capabilities are generally significant for the activity or scholastic program.

A few associations will give a configuration to these letters; on the off chance that they don’t, audit Recommendation Letter tests. Use them to advise your composition, yet make certain to modify your letter for the particular prerequisites.

The following is a layout with a case of the organization for a Recommendation Letter. A format can assist you with the design of your letter. It gives you what data to incorporate and how to compose your letter.

While letter formats are incredible beginning stages for your own message, you ought to consistently alter a letter to accommodate your circumstance. Here our simple recommendation letter template, you can change the topics based on your problems or necessities!

  • Letterhead

Writer Address

Your Name

Job Title


Street Address

City, State Zip Code


  • Salutation

If you are writing a personal recommendation letter, include a salutation (Dear Dr. Williams, Dear Ms. Miller, etc.). If you are writing a general letter, say “To Whom it May Concern” or simply don’t include a salutation.

  • Paragraph 1 – Introduction

The first paragraph of the recommendation letter explains the purpose of the letter, as well as your connection to the person you are recommending, including how you know them, and for how long.

  • Paragraph 2 – Details

The second paragraph of the recommendation letter contains specific information on the person you are writing about, including why they are qualified, and what they can contribute. If necessary, use more than one paragraph to provide details. Include specific examples attesting to the person’s qualifications whenever possible.

  • Paragraph 3 – Summary

This section of the recommendation letter contains a brief summary of why are you are recommending the person. State that you “highly recommend” the person or that you “recommend without reservation” or something similar.

  • Paragraph 4 – Conclusion

The concluding paragraph of the recommendation letter contains an offer to provide more information. You can include a phone number within this paragraph. Another option is to include a phone number and email address in the return address section or signature of the letter.

  • Letter Closing

Finish up your letter with a formal letter closing and your name and title. If you are mailing a hard copy of the letter, include your signature underneath your typed name:


Signature (for hard copy)

Writer Name

Job Title

What Not to Include in a Recommendation Letter?

In the event that you don’t feel good suggesting somebody regardless of whether it’s for an occupation or graduate school or for something different, it’s ideal to let the individual mentioning the recommendation realize that you can’t compose it, as opposed to composing a negative letter. This will offer them a chance to search out somebody who can wholeheartedly compose a positive recommendation.

Remember that your own notoriety is in play when you compose a Recommendation Letter; you would prefer not to underwrite somebody in a letter who you don’t think will perform well since it could illuminate your own judgment.

You additionally don’t have any desire to lie in the letter: Don’t overstate achievements. Exaggerated recognition can decrease the effect of your recommendation. However, know that since most recommendation letters slant extremely sure, any analysis will be truly recognizable.

Well, it is all about recommendation letter, we hope you can take the advantages and practice it soon to make your own recommendation letter, Best Luck!